Will You Take My Meeting?



Media moments have made this request memorable again.

I have been graced to work with many incredible leaders who have modeled some excellent meeting strategies. I will credit Stephen Portch, then Chancellor of the University System of Georgia, with six important lessons about meetings:

  1. Most meetings, do not need to happen. A recurring meeting can and should be canceled with no agenda items for the group.
  2. As the leader, take the time to charge each initial meeting, or re-state a charge to a group when a new direction is needed. Make the investment to introduce everyone around the table at that first gathering. It was amazing how folks sat up straighter when they were being introduced to the team and when the why was shared as to their appointment to this Committee/Task Force.
  3. The Chancellor would humbly ask the group as he finished introductions if he missed anyone or any group. He would carefully consider additions and he would extend the invitation.
  4. Agenda and supporting materials were always prepared and received in advance.
  5. Start on-time and close fifteen minutes ahead of the scheduled time with next steps outlined and assigned. A meeting Scribe was always assigned at the top of the meeting.
  6. Repeat only as needed.
  7. I can offer two alternatives to the traditional meetings. A stand-up meeting, can serve as a best practice to connect and get-it-done. Or, a gathering to celebrate a success well done. Done-Next, as one of my colleagues would like to say. 
  8. I have become a fan of the walk and talk meeting. The neutral ground can add to the productivity.

What are your best meeting practices? 

@SteveBrowne wants to meet everyone at #SHRM18.  Please take his meeting request.



The SHRM Blog does not accept solicitation for guest posts.

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