Someone once said that everything stops during a takeover, as people speculate on the direction of the fall of the axe. The sudden techtonic shift reminds us that companies are put together as human constructs and can quickly be remade. In this blog, I want to focus on what the HR team in particular can do to prepare.
HR Help urgently!
HR teams that are the targets for corporate transactions cannot afford to wait around. They can create uncertainty in the workforce, while offering a fantastic opportunity to demonstrate HR’s value. So what are the priorities? Here are seven items to help get ready:
Seven top priorities for ‘target company’ HR team:
1. Map your data
The acquiring organisation will soon arrive with requests for existing data. Before they arrive, it’s worth documenting data sources, data owners and data quality. Preparing a document listing data sources, owners and data quality prepares you for conversations about next steps.
2. Get the As-Is clear
The core data needs to be ready. Prepare existing org charts and an existing headcount reports. Reach out internally to get alignment with Finance data. Check Finance’s current numbers for heads employed per department and region and cross map against what the HRMIS currently shows. You are likely to need a data reconciliation meeting to identify and quantify any differences and to understand and explain why they arise. Having one view of the data will keep HR in the room when post-merger integration discussions are happening.
3. Review the project list
What projects are currently being worked on, both in the HR department and in the wider organisation? How much time has been allocated to them, what are their objectives and budgets? Are they on track or not? Who is the person responsible for each one? If possible, merge performance data to compare the strategic importance of the portfolio allocated to each person vs. their documented ability to deliver.
4. Map risks
What are the major HR risk areas facing the business? Examples can include:
· Contractor vs. permanent mix
· Retirement risk
· Current attrition levels
· Discrimination cases due to differential pay
What existing analyses are there in each area? What actions will need to be taken in all these areas in the first 6 months after a takeover?
5. Clarify top talent
A few questions zoom in on the issues after a takeover.
· What are the key risk roles in each area?
· Who is the top talent in the organisation?
· What percentage of each area is identified as talent?
· What are the flight risks associated with each person?
If possible, try and bring information for each person and role together so that the HR and management can review the Talent team by team, and check for succession issues.
6. Identify areas of overlap
If data can be obtained, it is very powerful to take a view of the acquirer.
· How is the acquiring business structured?
· What corporate functions are likely to be duplicated (HR, Finance, Marketing, IT, Corporate Office); what business functions are likely to overlap (Sales, Production, R&D, Logistics?)
· Pay differences with acquiring organisation
It is worth creating a first view of the other party, so that the organisation can start to prepare. In advance of any deal, good sources of data for this could include org charts published publicly and annual reports.
7. Reach out to the future HR team
It’s not always easy to do, but reaching out makes sense every time. Who are the key people in the acquiring organisation? These are your future colleagues. It may be worth setting up an informal get-to-know-you occasion for the HR leads, the senior HR teams and then the entire central HR function. Change is guaranteed and it would be sensible to have the key implementers of that change on side with each other from the start. Who knows, it might save your and your colleagues’ jobs…
Have you been in an HR team waiting to be acquired? Let us know your experience in the comments section below.